Administrative Assistant II

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Food Prep Specialist

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Job Location

500 30th Ave S.

Seattle, WA 98144

Open Date: 

05/01/2021

Interviews expected to begin: 

June 1st

Type of Job

Full Time

Salary

$19.00-$23.00

Closing Date: 

Until filled

Hours Per Week

32-40

Benefits

Yes

Summary

Summary:  Central Area Senior Center (CASC), a mid-size 501 c 3 nonprofit organization is looking to hire an Administrative Assistant II who will be situated at the front desk to greet members and visitors.  She/He will perform clerical duties including answering telephones, screening calls, taking messages, and acting as the receptionist.  She/He receives and accounts for cash, credit card and check payments received for sales of goods, services, enrollment in programs, classes, events, and activities.  She/He processes/posts a variety of accounting transactions such as invoices, payments, and expenses in accordance with agency procedures.

Essential Duties and Responsibilities:

  1. Receives and greets visitors, determines nature of their visit, and notifies appropriate staff members.

  2. Uses computer skills to enter and maintain data.

  3. Answers and transfers telephone calls using multiple line equipment.

  4. Represents organization to callers and visitors in a friendly, professional manner.

  5. Issue visitor and/or security badges to guests, take guests temperatures and ask that they sign in.

  6. Perform routine clerical duties such as filing, scanning documents, faxing, word processing, sorting, and distributing the mail.

  7. Assist in providing information to members, customers, guest, or clients.

  8. Must be knowledgeable about agency programs, activities, programs, policies, and procedures to disseminate information to the public.

  9. Maintains accounting files.

  10. Checks and verifies accounting data.

  11. Enters data into computerized accounting system and uses system to research questions and generate reports.

  12. Performs related general clerical duties.

  13. May be requested to provide clerical support to executive director and/or designated staff for sending thank-you letters to donors for contributions, in-kind gifts and for special event mailings.

  14. Demonstrate an eagerness to learn, advance and enhance skills that promote equity and inclusion.

  15. Other duties as necessary and assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

  1. BA, in Accounting, Business and/or appropriate field. Certification in Office Management, Bookkeeping, AA Degree, or High School Diploma and five (7+) years of equivalent work experience. Training in Nonprofit Accounting Software and Data Management Systems, Quick Books, MIP classes, Salesforce classes, fund accounting and donor management tools.

  2.  Detailed knowledge on the use of a variety of nonprofit accounting software tools and donor management tools, Quick Books, MIP, Salesforce as a data management tool.

  3.  Experience, patience, and willingness to work with older adults as volunteers with limited computer usage knowledge.

  4. 5-7 years of similar experience working in a non-profit organization delivering customer service, office assistance, handling money, credit cards, cash, and checks. 

  5.  Computer skills to include the use of Microsoft Office: Outlook, Word, Excel, Access, Publisher, Nonprofit Accounting Software, Salesforce, and Donor Management tools.

Skills & Abilities

  1. Ability to relate to people of diverse backgrounds and lifestyles, low income, African American, BIPOC, elderly, frail, and/or disabled.

  2. Direct and related experience of working with and on behalf of older adults.

  3. Familiarity with community resources and various human services providers that provide services to low-income households, and/or mature adults preferably including the provision of information and referral services.

  4. Ability to respond to multiple demands in a courteous and effective manner. 

  5. Proficient with word processing and spreadsheet programs (Word and Excel).

  6. Ability to work flexible hours, some nights, and weekends for special events.

  7. Willingness to obtain CPR/First Aid Certification.

  8. Accuracy in data entry and the delivery and giving of information.

  9. Ability to utilize nonprofit accounting software in daily work and to assist others in its usage as it relates to their specific job areas.

  10. Values diversity and cultural experience different than own.

  11. Adaptable to change; ability to be flexible.

  12. Experience working within a multi-cultural team environment.

  • LANGUAGE SKILLS:  Ability to read documents, write reports and correspondence, speak effectively with persons who may be hard of hearing.  Demonstrated effective oral and written communication skills.

  • MATHEMATICAL SKILLS:  Ability to perform basic math functions including multiplication, division, addition, subtraction, percentages, and spreadsheet formulas.

  • REASONING ABILITY:  Ability to problem solve and prioritize.

  • PHYSICAL DEMANDS:  While performing the duties of this job, the employee is regularly required to sit, talk, and hear.  The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.  The employee is regularly required to stand and walk.  The employee must occasionally lift and/or move up to 25 pounds.

  • WORK ENVIRONMENT:  The job is performed in a temperature regulated environment with a moderate to high noise level. 

At Central Area Senior Center, we embrace the belief that racial and other social identities should be respected and affirmed. In support of this belief, we are building an equitable and inclusive organization and providing our team of staff, volunteers and board members with the tools to address institutionalized racism and other forms of oppression. All members of our team are responsible for providing and supporting an equitable and inclusive work environment that will enrich our interactions with each other and our products and services. This responsibility provides the foundation for empowering our customers (primarily those who are aging and giving care to others) so their needs are justly represented and their desires amply fulfilled.

Selection Process:

This is a competitive selection process. All fully completed application packages that show the minimum qualifications and have followed the How to Apply instructions will be reviewed. Interviews will be scheduled for those applicants whose qualifications in the areas listed above most closely correspond to the position’s requirements. In order to preserve our resources toward furthering our mission, only candidates with whom we wish to arrange an interview will be contacted. All others will be maintained in our files for a minimum of six months.

Central Area Senior Center does not unlawfully discriminate against any person based on race, color, national origin, disability, or age in admission, treatment, or participation in its programs, services, and activities, or in employment.

Central Area Senior Center is an Equal Opportunity Employer.

Note: All employees are subject to WA State Patrol Criminal History Background Check and must complete a Criminal History Self-Disclosure Form. You must also pass the criminal background check.

 

AmeriCorps, Peace Corps, other national service alumni, people of color, and veterans are encouraged to apply.

To Apply:  Complete application, send resume and three references to: twanda@twandahill.com